Accomodations

By 1 September 2021 at the latest, all accommodation providers must have Property Management System (PMS) and ID scanners that are suitable for transferring data from each separate location to the VIZA system. Only approved PMS may be used for encrypted forwarding of the scanned data. The accommodation provider is required to record the personal data specified by law using PMS with an ID scanner. Data that cannot be read by the ID scanner or which are scanned incorrectly must be entered into the PMS manually by the accommodation provider. The storage space forwarding module integrated into the PMS forwards the data to the VIZA system.

WHEN THE GUEST USING THE ACCOMMODATION SERVICE CHECKS IN, THE ACCOMMODATION PROVIDER RECORDS THE FOLLOWING DATA USING THE ID SCANNER, with the aid of the PMS, which stores the data in the space specified by the Government decree.

• first name and family name;
• first name and family name at birth;
• place and date of birth;
• sex;
• citizenship;
• mother’s first name and family name at birth;
• the identification data on the identity card or travel document (for guests over the age of 14).

For guests younger than 14, the accommodation provider may record the above data on the basis of data provided by the guest’s representative (e.g. parent, guardian).

THE ACCOMMODATION PROVIDER ALSO ENTERS THE FOLLOWING DATA IN THE PMS:

• the address of the accommodation service;
• the starting date and the expected and actual end date of using the accommodation service.

DATA NOT INCLUDED IN THE IDENTITY DOCUMENT NEED NOT BE RECORDED.

The data:

• that the ID scanner is unable to read
• or reads incorrectly

must be entered into the PMS manually by the accommodation provider.

THE TOOLS USED BY ACCOMMODATION PROVIDERS AND THE VIZA SYSTEM MAY NOT STORE IMAGES OF THE SCANNED DOCUMENTS.

Under operative Hungarian law, all citizens are required to have an official identity document (identity card, passport or driving licence card) regardless of age, thus now including the newborn. The legislation requires data to be recorded for all guests using accommodation services, so recording of the data may not be neglected because of age or any other variable (e.g. the fee payable for the service, discounts, the length of the stay, relationship to the user).

Guests over the age of 14 using the accommodation service must present a document suitable for personal identification to the accommodation provider for the purpose of recording the data.

If the documents are not presented, the accommodation provider shall refuse to provide the accommodation service.

Data recording in absence of the guest

The accommodation provider may give guests the option of scanning the personal data required by law from their identity cards by themselves, remotely and digitally using the property management system.

The accommodation provider is still responsible for checking the data provided by the guest, before forwarding the data to the VIZA system. Accordingly, with regard to the data provided remotely, the accommodation provider shall check the identity of the guest, and the veracity of the data recorded in advance, at the latest on arrival of the guest. The check may also be done before the guest arrives, either by video call or by using a digital image providing proof of identity.